Question 1

Event Overview

Accepted Answer

The event will begin with an evening reception to welcome our guests to Providence, Rhode Island.  All events will be held at the Crowne Plaza Hotel in Warwick, Rhode Island.  Plenty of FREE parking available. More information will be supplied when you register.  Tuesday, June 28 - Golf and Welcome Reception Wednesday, June 29 - Exhibitor set-up, Conference, Expo, Evening Reception  Thursday, June 30 - Morning networking breakfast, sessions, and lunch  We look forward to working with the Federal Transit Administration staff to provide you with interactive, engaging, and educational sessions relating to the hot topics in the transit industry, and the agenda is forthcoming.

Question 2

Where is the  2022 NEPTA Conference?

Accepted Answer

Event is exclusively at the Crowne Plaza, 801 Greenwich Avenue, Warwick, RI 02886.  For the group rate  at the Crowne Plaza, use the below link and enter the dates you want to stay. The group code will automatically pull up the link for the discount price of $149. If you experience difficulty booking, please contact Kelly O'Brien, Sales Assistant, Crowne Plaza Hotel.  Here is the link

Question 3

What is the registration fee for attendees?

Accepted Answer

All-inclusive (receptions, breakfast, lunch, breaks and conference sessions) is $385 (members) / $485 (non-members).   No additional fees apply for guests registering for the transportation expo only (with one paid registration) *.   Please be sure to indicate the guests’ names and titles when you register.   You can register  now here.

Question 4

What are the Conference hours?

Accepted Answer

Wednesday, June 29 at 9:00am and concludes Thursday, June 30.

Question 5

Where and when is the 2022 Northeast Passenger Transportation EXPO?

Accepted Answer

This year’s transportation expo will be held in the Crowne Plaza hotel Grand Ballroom and Foyer. Enjoy a nice afternoon visiting with exhibitors, network with colleagues and enjoy an afternoon refreshment. NEPTA will conclude this event with an evening reception starting at 5:00 pm. The expo will remain open until 6:00 pm.  Dismantle may begin at 6:15pm.

Question 6

What is the exhibitor schedule?

Accepted Answer

Wednesday, June 26 Vendor Display: set up: 9:00 am – 10:30 am

Question 7

What is the registration deadline?

Accepted Answer

To meet the 2022 Northeast Passenger Transportation Conference/EXPO Program  Book deadline, booth registration, conference registration deadline,  artwork and payment are  due by May 15.

Question 8

Will I be able to attend if I register after May 15?

Accepted Answer

Registration is always accepted; however,  we cannot guarantee placement or recognition in the program book after May 15. Payment still must be made prior to the event.

Question 9

Where should I stay?

Accepted Answer

The host hotel is the Crowne Plaza Providence Warwick (airport) with a special guest rate of $149pp plus tax. You can book directly with the group rate here.

Question 10

What is the fee for exhibitors?

Accepted Answer

Exhibit booth reservation is $925, which includes receptions, breaks, lunch and conference sessions. No additional fees apply.   Booth Registration Includes: 8' high back wall, 3' high side drape, 6" skirted table, two chairs, wastebasket, and one 7"x44" (one-line) ID sign with booth number.   Includes registration for all receptions, breaks, meals for one, additional booth attendee registration is $100.  To register additional booth attendees, use the CONFERENCE REGISTRATION link on the registration page. No additional carpet purchase is necessary.   For additional accessories, electrical, internet, etc. are available for additional fees through Capital Convention Exhibitor Services upon registration.

Question 11

Is there parking available?

Accepted Answer

Yes,  there is free onsite parking at the hotel.

Question 12

Information about our host city

Accepted Answer

Warwick, Rhode Island, is the second largest city in the state and is located approx. 12 miles south of downtown Providence, Rhode Island, 63 miles southwest of Boston, Massachusetts and 171 miles northeast of New York City.    Founded in 1642, it has been a part of major events in American history.   It is home to Rhode Island’s main airport, T.F Green Airport, which serves the Providence area and also functions as a reliever for Logan International Airport in Boston, Massachusetts.

Question 13

Need to fly?

Accepted Answer

Rhode Island is known as the Ocean State, and Warwick features miles of scenic coastline, restaurants and shopping options. The city’s T.F. Green Airport is a quick 10-minute drive from downtown Providence and was recently named the 4th best airport in the country by Travel & Leisure readers.   T.F. Green’s eco-friendly InterLink hub provides passengers with an array of transportation options.  Conveniently housing a rental car facility, public transportation options, and rail service to Providence, Boston and beyond, the InterLink offers travelers ease, affordability, and accessibility.  Complimentary Shuttle Service to/from T.F Green Airport located less than 3 miles from hotel  Crowne Plaza Hotel has Complimentary Parking. Exhibitor vehicles can be in the parking overnight.  Hotel Shuttle service is available within a two-mile radius of the hotel.

Question 14

Our local transit agency member

Accepted Answer

The Rhode Island Transit Authority (RIPTA) is a statewide transit system serving 36 communities with an annual ridership of 18 million passengers.  RIPTA was created by the RI General Assembly and began operations on July 1, 1966.

Question 15

Are there other hotels in the area?

Accepted Answer

NYLO Providence/Warwick Hotel * 5 mins, 1.3 miles from Crowne NYLO is the site of the Welcome Reception on Tuesday, June 28 400 Knight Street, Warwick, RI 02886  Hilton Garden Inn Providence Airport/Warwick *6 mins, 2.4 miles 1 Thurber Street, Warwick, RI 02886 (401) 734-9600

Question 16

Are there restaurants around?

Accepted Answer

Rhode Island has some of the best restaurants in the country!   Here are some close-by "fan favorites," but there are many more to explore in Providence, East Greenwich, Narragansett, and Providence's famed Federal Hill area.  Blu on the Water
Meritage (highly recommended, reservations are suggested) Sienna  Besos Bistro (small restaurant, they have a small room for a group if needed).  Spain   There are also several Cigar Lounges on Post Road (heading right out of hotel driveway – same direction as Meritage and Besos).

Question 17

What is the Exhibitor schedule?

Accepted Answer

Wednesday, June 29. Vendor display set up is from 9am-10:30am.

Question 18

Vehicle displays

Accepted Answer

Outdoor space is available. We ask that all displays are ready to show by 10:30 am.  Crowne Plaza link >>   All vehicles will be outside of the hotel. No indoor vehicles permitted.

Question 19

How do I select my Expo booth?

Accepted Answer

Consult the Exhibitor Floor Plan and note your selected booth space for your registration in the below link.  Complete the online registration form and submit to NEPTA.

Question 20

Are different Booth Packages available?

Accepted Answer

This year all booth packages are $925 for a 10x10 booth (depending on space some booths will be 9x10). Vehicle space includes an inside table display, consider selecting a table hosted near the parking lot entrance for easy access to the vehicle. Afternoon refreshment break near the outdoor vehicle displays will be provided (Wednesday, June 29)  All booth packages include 3’ high back wall and 3’ high side drape, one 6’ skirted table, two chairs, wastebasket and one 7” x 44” (one-line) ID sign with booth number.  Registration fee is all inclusive for one attendee.  Additional booth attendees $100. Additional services such as electrical, internet, accessories, etc. must be purchased separately. Once registered you will receive an Exhibitor Service Manual via email. Display items cannot exceed 5’ in all center booths (Booth # 21 through 31).

Question 21

Are there any other fees?

Accepted Answer

Yes, but only for optional services offered by Capital Convention Contractors (Capital). Additional services such as carpet, accessories, electrical, Internet, etc., must be purchased separately. Once registered, you will receive an Exhibitor Service Manual via email. Note the electrical information is available on the last page of this manual. Information about  installation and/or dismantle  supervision, rental,  shipping, etc. will also be available in the  manual.

Question 22

Can I attend the conference sessions if I am an exhibitor?

Accepted Answer

Yes, at no additional cost. Exhibitor registration is all inclusive for the event for one attendee. Additional attendees will be invoiced at $100 per person, which includes meals within the program.

Question 23

What is the registration deadline?

Accepted Answer

To meet the 2022 Northeast Passenger Transportation Conference/EXPO Program  Book deadline, booth registration, conference registration deadline,  artwork and payment are  due by May 15.

Question 24

What are the exhibit regulations?

Accepted Answer

Exhibitors agree to operate a booth during the specified day and hours only.  Early booth breakdown and/or departure are strictly prohibited. The Northeast Passenger Transportation Association (NEPTA) reserves the right to reject, in whole or in part, at any time, any exhibit that is deemed unsuitable to registrants, exhibitors or others.  All exhibitors will comply with all laws of the United States, the State of Rhode Island, all municipal ordinances and all orders of police and fire departments and any other municipal authority. NEPTA will take all reasonable precautions to protect an exhibitor’s property from loss or damage. Exhibitors are required to have insurance coverage and to name NEPTA as additional insured. It is expressly understood and agreed that no Officer, Director, Employee, Agent or Representative of NEPTA will be held responsible for any damages incurred during this event.  Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of exhibitor’s activities on the premises and will indemnify, defend and hold harmless the RI Convention Center, the NorthEast Passenger Transportation Association (NEPTA) and its members, servants, employees, agents and their representatives, from any and all such losses, damages and claims.  All forms sent via this website will go directly to Carol Tally, NEPTA Program Coordinator for the 2022 Northeast Passenger Transportation Conference and EXPO.  For questions/comments, please call NEPTA at 800-NEPTA01 (637-8201). NEPTA does not assume any liability for errors or misprints.    Additional exhibitor services and equipment are available for an additional fee.

Question 25

Logo Submission

Accepted Answer

Please send logos to membership@nepta.org (one of the following formats) PDF Files (highest resolution preferred) Photoshop – Send in TIF., PSD, .EPS or JPEG format Minimum resolution = 300 dots per inch Grayscale for black & white  CMYK for full color Illustrator - .EPS format preferred Fonts need to be converted to paths/outlines InDesign – Version CS4 or higher preferred. For Web purposes: transparent PNG file is preferred  Checks payable to:
NorthEast Passenger Transportation Association  Mailing info:
PO Box 438 Foxboro, MA  02035  E-mail info: membership@nepta.org  Phone & Fax: 800-NEPTA01 (637-8201)  Contact: Carol A. Tally, NEPTA Executive Director c: 617-549-8782

Question 26

Are Expo Sponsorships available?

Accepted Answer

Yes! We have packages available to allow sponsorships at affordable levels.  You can view & register for sponsorship opportunities here.

Question 27

Sponsor logo submission

Accepted Answer

Please send logos to membership@nepta.org (one of the following formats) PDF Files (highest resolution preferred) Photoshop – Send in TIF., PSD, .EPS or JPEG format Minimum resolution = 300 dots per inch Grayscale for black & white  CMYK for full color Illustrator - .EPS format preferred Fonts need to be converted to paths/outlines InDesign – Version CS4 or higher preferred. For Web purposes: transparent PNG file is preferred  Checks payable to:
NorthEast Passenger Transportation Association  Mailing info:
PO Box 438 Foxboro, MA  02035  E-mail info: membership@nepta.org  Phone & Fax: 800-NEPTA01 (637-8201)  Contact: Carol A. Tally, NEPTA Executive Director c: 617-549-8782

Question 28

NEW Sponsorship Opportunity

Accepted Answer

Not a golfer? No problem! There are still sponsorships available to you! 
See the In-Cart Digital Branding Opportunity

Welcome Back!

2022 NEPTA Conference & Expo Overview

Tuesday, June 28, 2022

Wednesday, June 29, 2022

Thursday, June 30, 2022

Conference Highlights

Registration & Information
(click on links below to register)

Event Sponsors
Thank you to the following companies

Evening Exhibit Hall Sponsor

Event Refreshment Break Sponsor

Golf Tournament Sponsor

Exhibition Floor Plan

More Information
(click on link categories below to get the info you need)

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